What list of magazines should be at the enterprise for briefing on labor protection: a complete list is required for third parties. How to register personnel documents. Magazines Every Employer Should Have

Hello everyone! Today we will understand what magazines on labor protection that should be in the organization. This applies not only to the machine-building profile, but also to any other enterprise.

Magazines on labor protection that should be in an organization that respects itself.

As usual, everything will be short and to the point. As I already said, labor protection and especially the magazines that you should have on your site, in a workshop, factory or company play an important role. And here it is not at all the most important thing that any labor protection engineer can check their maintenance, and their absence can contribute to the occurrence of rather sad accidents.

As usual, I will describe as briefly and to the point as possible each occupational safety magazine that you should have on the site. And at the end of the article you can download labor protection magazines that should be in the organization. Go.

Journal of registration of instruction on labor protection.

These are the most basic safety magazines that an organization should have. If you have these documents in order, you will already have done a great job. And you are already on your way to ensuring the safety of your workers while performing their tasks. In general, depending on the profile of your enterprise, there may be much more of them, but certainly not less.

And remember! labor protection is not an empty phrase. Give your workers a chance to return home safe and sound.

Andrew was with you!

The journals that should be in the organization for labor protection (OT) are documents with the help of which you can quickly control activities related to ensuring safe working conditions. Their exact list depends on the field of activity in which the enterprise operates, and the specialists of what professions are present at it. However, there are some magazines that are always required in production. Let's figure out what exactly is included in the list, in what cases additional documents may be required, and who should be responsible for storing and filling them out.

Documents required everywhere

To begin with, consider a set of documents on labor protection, which will be required in any case. It should include:

1. A set of registration logs.
2. A set of accounting journals.

Each of these groups includes a number of required books that need to be considered separately.

Registration documents

So, what documents on labor protection are among those in which registration is carried out? Each enterprise must have documents for registration:

• Introductory briefing. The provisions of Art. Art. 212 and 225 of the Labor Code of the Russian Federation provide that each employee newly admitted to an enterprise or institution must be instructed regarding the rules of conduct at the workplace and safety in the performance of work duties. This log records the name and position of the employee and instructor, the date when the briefing was carried out. Each entry is certified by the signatures of both the beginner and his instructor.
• Workplace coaching. Unlike the introductory one, this briefing is already carried out directly by the head of the unit and relates directly to work in a specific position. In this journal, a note is made that the new employee is allowed to work independently, and his knowledge has been tested.
• Accidents. This document contains information about each accident that occurred at the enterprise, indicating what exactly the internal audit showed. Maintenance is the responsibility of an occupational safety engineer or other employee with similar responsibilities.
• Fire safety instruction. Each person who is hired must be familiar with the rules regarding fire safety before starting to perform work duties.

Read also The list of documents on labor protection that should be on the organization

Accounting documents

In addition to briefings, labor protection implies the issuance of orders, instructions and other regulations in force at the enterprise. All of them are subject to accounting. In addition, it is necessary to take into account the equipment required for the safe performance of work functions by employees. All these data are recorded in specialized documents. The list of journals includes:

• Journal for fixing instructions that regulate labor protection at the enterprise as a whole and in its individual divisions.
• The book of acquaintance of employees with instructions. In addition to hand-painted paintings, a mark should also be made in this document.
• A log where each training of employees in the field of labor safety is recorded.
• Document of assignment of group I on electrical safety. This group should have all employees who in their work use any type of equipment that has electrical power - up to a computer or a copier.
• Journal of testing skills and knowledge related to electrical safety.
• A document accounting for fire extinguishing equipment that the company has (fire extinguishers, shovels, sand, etc.).
• A log of inspections by the authorities that control compliance with the rules on labor protection at the enterprise.
• A document accounting for the first two steps to control the standards in the organization that govern labor protection. The third stage is drawn up by a separate act of a specially formed commission and is accounted for separately.

Additional accounting documents

The above list of OSH journals is not exhaustive. In cases where the specifics of the work require it, additional registers and other accounting and registration documents can be drawn up. Here are just a few of them:

• Journal of admission of electricians to work with high voltage.
• A document fixing medical examinations of drivers before flights.
• Register of admission to work related to the class of increased danger.
• Journal of accounting for hot work.
• A magazine for issuing protective equipment (glasses, helmets, respirators, safety belts, etc.).
• Log for checking the status of personal protective equipment.
• A log of issuing certificates to employees who have completed additional training in the relevant field, etc.

In addition to the mandatory ones, organizations have the right to introduce additional documents that record activities to protect workers from dangerous or harmful factors acting in the performance of a labor function.

Design rules

The journals that should be in every labor protection organization are supposed to be drawn up according to certain rules. Until March 2019, the registration procedure was regulated by GOST 12.0.004-90. Now there are other rules based on GOST 12.0.004-2015, put into effect by the order of Rosstandart of 2016, and the requirements of GOST R 7.0.8-2013.

Occupational Safety and Health - a prerequisite for the functioning of the enterprise. For a competent organization within the company, special magazines.

Why should

The key obligation of the employer is to ensure the safety of the employee. Within the framework of Art. 212 of the Labor Code of the Russian Federation, it is noted that there is a certain list of responsibilities in terms of maintaining documents necessary to inform staff about the basic regulatory requirements. Therefore, each company must have a personally designed system and a rational order in relation to record keeping.

The fundamental document is magazine on labor protection(hereinafter - OT). It is used to record the briefings carried out. Within the organization, it is necessary to ensure the development of the procedure for registration, as well as to appoint a responsible person. An important role is played by compliance with the storage periods, which are determined by order papers.

Occupational safety is a kind of system that contributes to the safety of life and health of employees in the course of their work, and is regulated by a huge list of papers. Among them are various provisions, programs, acts of a regulatory nature, orders, programs.

All this is necessary to ensure operational control in the area under consideration. Paperwork is carried out in accordance with GOST 12.0.004-90. Documents of this kind are mandatory and special.

Full list

There is a set of journals that must be present at the enterprise without fail.

This is not the whole list of magazines formed at the enterprise, but the main directions are listed here.

Design requirements

To reflect all data on labor protection and avoid problems with the law, those responsible for processing documents must follow a number of rules.

The implementation takes place on the part of the employee conducting the OSH briefing. It is he who is responsible for maintaining the document.

1. In the process of entering data, skipping pages, deadlines, as well as making changes, painting with a proofreader are not allowed.
2. After completion of filling, the compiler makes a record of when the maintenance will be completed, and then transfers it to storage.
3. If the document is lost or damaged, it must be written off with the subsequent execution of an act in any form with a note on the reason for the circumstances.
4. Storage is carried out by an authorized person.
5. If the responsible person changes, the document is transferred to the new employee.

The retention period depends on its type and form and is determined by federal, regional and local legislation.

How to lace and number correctly

Due to rational stitching, papers are subject to systematization. In addition, the likelihood of their substitution, forgery, damage or loss is reduced. For firmware and numbering are used standard rules of the state standard GOST.

1. Despite the lack of clear instructions in the legislation, one should rely on the individually developed requirements of the organization.
2. You should familiarize yourself with general tips on organizing the systematization of documents that may be useful for conducting procedures.
3. Firmware in multi-page documentation is carried out using a classic needle and thick thread.
4. For stitching, bank twine, ordinary sewing threads or lavsan tape are used.
5. You need to start the process by preparing holes (3-4 pieces) in sheets using a hole punch.
6. First, the needle is inserted into the middle hole, and then the thread is distributed along the sides - above and below the middle hole.
7. After each "cycle" you need to return to the middle. It is best to use the dual firmware scheme.
8. When the process is over, the needle with the thread is inserted into the central hole and brought out to the “wrong side” of the bound papers. The remaining end is tied with a knot.

Journals must be correctly numbered. Classical standards are used:

• numbers are put on the leaves in Arabic form with a simple pencil, in ascending order, as in books and ordinary magazines;
• the number is indicated on the top right, while the text of the document remains untouched;
• the numbering of applications is carried out within the framework of the general procedure, and as for auxiliary letters, the number is put down on the envelope and only after that - on the sheets;
• if the document is presented in several volumes, their numbering is carried out separately;
• applications that are allocated in a separate volume are also subject to separate affixing of numbers.

Special magazines

In addition to the mandatory documents that appear in the field of labor protection, there are some special papers. Let's consider the most common of them.

Accounting for the issuance of certificates

According to the Decree of the Ministry of Labor of Russia, the Ministry of Education of Russia No. 1/29, management and specialists are obliged to undergo a special training program that covers obligations for each employee.

Activities begin immediately after employment and must be completed within first working month. The development of programs is carried out on the basis of industry affiliation, nature of work, labor conditions. The complete list is approved by the management team.

Employees working in the human resources department, for personal convenience, often use register for the issuance of certificates for OT. It is used to record information about all the identities that have been issued. The document is maintained by a responsible competent specialist.

Within the framework of Art. 197 of the Labor Code of the Russian Federation it is noted that each employee has the right to free professional training. The student agreement is drawn up on terms that do not imply the separation of the employee from the production process.

Displayed information:

• the number of certificates that were issued on hand;
• control of their provision, tear-off coupons;
• features relating to electrical workers;
• data on copies issued to the management;
• information on permits to work in hazardous conditions.

Although the document does not belong to the list of required papers, its use recommended.

Concerning OT orders

Another special document is journal of orders related to OT. It helps to organize all the information and improve the workflow in terms of increasing the level of security. It is recommended to acquire this document at the site, in the workshop or department.

It must contain a certain number of orders, orders regarding internships, permission for independent work, and assignment of responsible persons. Its maintenance is carried out in a single copy in a general manner.

Sample Documents

Most of the journals are presented in tabular form. Here is an example magazine for registration of introductory briefing, which includes data about employees who passed it:

This is what it looks like instruction journal:

It includes instructions numbers, titles, the number of copies that were issued, data about the employee. Below is electrical safety group assignment register:

This paper displays the name of a particular unit, indicates the position of the employee, the time of the past and current assignment, and the signatures of the parties. Accident register looks like this:

It is represented by a large table, which reflects a list of data on employees affected by accidents, as well as other circumstances.

What conclusion can be drawn

The enterprise should have a lot of magazines related to labor protection. After all, ensuring the safety of employees is a direct and immediate task, first of all, of the employer.

Compliance with these rules and regulations will systematize the workflow and prevent problems with the legislative. Management is carried out on the basis of general rules and principles, each of which is taken into account.

To ensure the normal operation of the enterprise and avoid emergency situations, regardless of working conditions, it is necessary to follow the safety rules. To this end, the legislation obliges legal entities to conduct training and briefings with their employees, and to reflect information about this in special books - registers for registering safety briefings.

At the enterprise, in accordance with GOST 12.0.004-90, the following safety briefings are carried out:

• Target.
• Primary in the workplace.
• Introductory.
• Unscheduled.
• Repeated.

Induction training is carried out when hiring new employees, regardless of profession, education, qualifications, working conditions, etc. Training is conducted by a safety engineer in accordance with the developed and approved instructions.

Initial on-the-job training carried out before the employee starts work. Professions requiring this training are determined by the head of the enterprise in agreement with the safety engineer and heads of structural divisions. Basically, these are specialties related to the use, maintenance and repair of specialized equipment and tools, as well as work with dangerous and harmful working conditions. This briefing is carried out by the heads of structural divisions on an individual basis with each newly arrived employee.

The facilitator explains what can be done, describes and demonstrates the procedure, and explains what is prohibited. In some cases, it is required to conduct an internship and affix admission to work in documents.

Re-briefing should be carried out with all employees of the enterprise at least once every six months. It is carried out by a safety engineer or the head of a structural unit. Its main goal is to check the existing knowledge of employees, and, if necessary, fill in the gaps.

Unscheduled briefing it is necessary to carry out with all employees of the company upon the entry into force of new labor protection standards, the introduction of new equipment or a change in the production process, the identification of safety violations, in case of accidents and emergencies, at the request of inspection authorities, etc. It is carried out by an engineer for TB or the head of a structural unit in the scope and subject, depending on the reason that caused this training.

Targeted briefing is the acquisition of knowledge on a specific one-time function (for example, elimination of accidents, etc.)

All safety briefings should be recorded in the appropriate logs.

Who is assigned responsibility and who keeps a log

In accordance with the law, the manager and safety engineer must have valid certificates that they have been trained in specialized institutions. At the same time, it must be remembered that the manager must be trained once every 5 years, because only he is responsible for organizing HSE at the enterprise.

Before choosing a person responsible for occupational health and safety, it is necessary to check the candidate's relevant education. In small enterprises, the director can take over the functions of an HSE engineer. In large organizations, there may be entire departments for health and safety, or there may be a corresponding position in the staffing table.

Responsible for health and safety at the enterprise are appointed by order of the director.

It is also necessary to take into account that if the enterprise works with dangerous and harmful working conditions, then it must have specialists trained to act in these conditions. Only they have the right to conduct briefings directly with the performers involved in such work.

All logs are kept either by the director or by the safety engineer, who should keep them. Safety briefings are carried out at the workplace by the heads of structural divisions, so they make up the relevant logs. The safety officer checks these registers, tracking the frequency and composition of those instructed. The head of the firm should also control the order of keeping briefing logs from time to time. Each time looking through the journal, the manager and the safety engineer are required to make notes about the check made, indicating the date and signature.

The procedure for keeping a TB journal and a sample filling

The safety briefing log must be kept at the enterprise continuously in a standard form in compliance with the mandatory details provided for by GOST 12.0.004-90. This document can be supplemented by the company depending on the type of activity carried out. As a rule, these magazines can be purchased in printing houses already in finished form. It is desirable to have a separate register for each type of briefing. The safety journal must be laced, numbered, sealed with the company's seal and endorsed by the head's signature.

During the training, the employee is provided with a safety instruction, which he studies. The safety officer explains the main points and answers all the employee's questions. After that, the engineer checks the acquired knowledge and enters the relevant data into the safety briefing log.

The title page contains the name of the organization, its structural unit. The name of this register follows. In the lines "Started" and "Finished" it is necessary to write down the corresponding dates.

The tabular part of the document indicates the date of the training, full name, year of birth of the instructed, his profession or position, structural unit where the employee is going to work. Then information is filled in about the type of briefing being carried out, full name. instructing. As soon as the employee becomes familiar with the safety rules, the log is signed by the person responsible for the briefing and the employee himself.

When a mandatory internship is provided, it is necessary to fill in the appropriate columns with the number of shifts, the signatures of the probationer and the person who conducted it.

In the case of an unscheduled briefing, in the line with the type of training, the reasons that caused it to be carried out must be indicated.

The organization can, in addition to this journal, use personal training cards that are compiled for each employee.

Obligations of employer and employee

Safety is the responsibility of both the employer and his employees. Only the fulfillment by each party of its obligations will allow avoiding accidents and emergencies, as well as ensuring the normal functioning of the enterprise.

The management of the company should organize training for all employees (if necessary, an internship), develop safety instructions, provide all related information necessary for safe work, provide all necessary protective equipment, periodically send employees for medical examinations, and also exercise control over the admission of personnel to work, check his existing safety knowledge with fixing them in the briefing log.

In turn, employees of the enterprise must comply with all established rules and safety requirements at their place of work, use special clothing and footwear, protective equipment if necessary, periodically undergo training and confirm their knowledge.

Penalties if no briefing is given and no log is kept

The absence of a safety briefing register, as well as its failure to be carried out, is interpreted by the competent authorities as allowing the employee to perform his job duties without undergoing training and testing knowledge of labor protection requirements in the prescribed manner. Art. 5.27.1 of the Code of Administrative Offenses of Russia determines that an administrative penalty in the form of a fine from 110,000 to 130,000 rubles can be imposed on a legal entity, and from 15,000 to 25,000 rubles on its officials.

Repeated violation of these norms (as well as failure to eliminate this fact earlier) leads to the imposition of a fine on the organization from 100,000 to 200,000 rubles or the suspension of its activities for 90 days. In this case, the official is subject to penalties in the form of a fine from 35,000 to 40,000 rubles or disqualification from 1 to 3 years.