Difference between gratitude and thank you letter. How to present a thank you letter with or without a folder

Writing a thank you letter to the employer after an interview is still new for the Ukrainian market. This is Western practice. She didn’t really take root in the vastness of our homeland.

Often our people generally perceive thank you letter as hypocrisy or sycophancy. But in vain. A letter of gratitude is an opportunity to stand out, leave or consolidate a pleasant impression, and correct small mistakes.

We feel that pessimists and skeptics are already itching to write something from the series “why should we thank them?” Wait to comment, first read the opinions of the experts. We will be glad if you learn something new and useful from the article. And if this “finishing touch” brings you desired job- our goal will be achieved.

Why is this necessary?

• To thank. Sometimes an interview can actually be useful and interesting. Would you say this is rare? Then it is all the more worth highlighting such an interview. Thank the HR manager for his time and for the interesting and meaningful communication.
• To stand out. Even after reading this article, not everyone will write a thank you letter. And now, even more so, few people do this. But gratitude, if it is sincere, is always pleasant.
• To remind you of yourself. Often the employer takes time to “think” and look at more candidates. It would be very useful to remind him of yourself and your professional qualities.
• To smooth out mistakes. Do you remember the feeling after a test at school, when the notebook has already been handed in, and then something really important comes to mind? Sometimes this happens after an interview. In a thank you letter you can “speak” what was left unsaid. Brief and clear.

“By the way, I remembered another project that I can be proud of. It is not related to my experience at the last company, and I did not mention it during the interview. This is about... My role in this project...

A thank you letter won't fix a bad interview, but it will help brighten up minor mistakes.

When to write?

• When you are truly grateful. No matter how banal and obvious it may sound. When you (and presumably your interviewer too) enjoyed the interview. You feel that everything went very well.
• When you are ready to accept the position. You are satisfied with the company, position, working conditions. You know that you not only want to work there, but also meet the requirements.
• When you are NOT ready to accept the position. Let's say the interview went well and the company is interested in you. But you realized that you don’t want to work for this company. Or you received another, more interesting offer. Letter of thanks to in this case will explain the reason for your refusal. In addition, it will emphasize your consciousness and professionalism.

“I ask that my name be removed from the list of candidates for ... the position, since I have decided to move in a different direction. It was a pleasure to spend time in a professional conversation with you. Thank you for this opportunity and your interest in my candidacy.”

Who should I write to?

You must write a separate personalized letter to the recruiter or HR manager who conducted the interview. If there were several people at the interview, write to each of them separately. To do this, try to remember or write down the names of the interviewers.

What and how to write?

A thank you letter is sent within 24 hours (maximum three) after the interview and may include:

• Thank you for your time and for the pleasant interview. At the beginning of the letter, remind the position you are applying for and the date of the interview.
• In the main part, mention the most inspiring moments of the interview that made you want to get this job.

“I have long dreamed of taking part in the *** project, and I was glad to learn that your company will implement one of them.”

• Mention skills/experience that will help you cope with your new job responsibilities.
• If you forgot to mention something important, now is the time. You can also make a small rationalization proposal.

“Having once again analyzed my previous experience, namely [briefly (!) about the experience itself], I came to the conclusion that I could make a worthy contribution to the development of your company”;

Finally, remind your coordinates and say goodbye.

"I will be glad to introduce you Additional information, if needed. I'm waiting for an answer."

How not to write?

• Too emotional. This is still a business document.
• Too detailed and “spreading thoughts along the tree.”
• Repeating the entire interview and/or resume.
• Flattering and feigned. This is very noticeable. If you don’t want to thank, it’s better not to write anything. Falsehood will work against you.

The recruiters themselves admitted that a thank-you letter is not capable of radically influencing their decision. But they believe that such a step indicates the applicant’s strong motivation to work in the company. Recruiters also note the candidate’s dedication and perseverance. A candidate may not be selected for the position in question, but if other vacancies arise, recruiters say they will be more likely and more willing to apply for his candidacy. Remember, a good impression from an employer when communicating with you increases the likelihood of your future employment.

Below is an example short speech, which can be said publicly in response to being awarded a diploma, a souvenir or gift, a medal or other awards. This speech is a thank you speech and is intended to be delivered by the one being awarded (as a response to the award received). Each of the proposed options is suitable for both men and women, as well as schoolchildren and students. We offer you 11 options for public gratitude.

Option #1

Dear ladies and gentlemen (colleagues, guests, friends, etc., insert what you need here)!

I am grateful to everyone who has gathered in this room to congratulate us. I would like to thank everyone who was with me on the way to this award, everyone who spent their time and effort and helped. I also thank everyone who provided the opportunity to excel and show results. I also thank the organizers of this event for bringing us all here. I am glad to receive this certificate as a reward today (gift, prize, souvenir - insert as appropriate) and I am confident that we will have new opportunities to win new awards ahead. This memorable gift will remind me of the difficult but wonderful minutes spent in working together(study). Thank you everybody.

Option No. 2

Dear Ivan Ivanovich, for my part I would like to say that working as part of the Obl-Energo company is a great honor for our team. I express my gratitude for noting our achievements and highly appreciating our work. I am convinced that we will continue to make every effort to ensure the tasks assigned to us by the administration of the region (region, city, company management, etc.), and maintain and increase the achieved results.

I congratulate everyone present on the holiday and wish you new victories on your professional path.

Option #3

Dear friends (colleagues, event organizers, classmates, etc. - insert what you need).

I am very grateful to everyone for today's award. I want to say thank you to everyone who did so much so that I could receive this gift (certificate, award, souvenir) today. I also thank everyone who provided the opportunity to prove myself and created the conditions so that I could earn this award. It is very valuable to me and I consider it a gift to everyone who participated in a difficult but exciting process (here indicate the name of the process for which the award is being given: for a completed project, order, study, event, etc.). Thanks to him, I not only achieved some success, but also spent many pleasant moments in the company of wonderful people and made wonderful friends. This award (insert the name of the award: certificate, prize, medal, souvenir, etc.) will always remind me of you. Thank you.

Option No. 4

Dear colleagues, friends and invitees (event guests)!

I would like to express my gratitude for this award and wish all of us new discoveries, new opportunities to prove ourselves and earn new awards. I would also like to wish that the results of our work (here you can list which ones) will be in demand, bring benefits and serve as a springboard for new achievements.

Thanks to everyone who helped achieve the results, I wish everyone recognition of their achievements and thank you for choosing me as a winner of this competition (award recipient, a winner in a promotion, a project leader, etc. - here you can name who you were chosen for and why you were awarded) .

Option #5

Dear friends, colleagues, event organizers and guests! Glad to welcome you! (Here you need to mention those who are actually present, i.e. colleagues, if there are any... friends, if there are any, etc.).

Thank you for this award. I also thank everyone who helped me get it - this is your reward too. It will serve as a reminder to me of the wonderful time I spent with you. One day, when the carriage turns into a pumpkin and everyone forgets about such a super specialist like me, this certificate (gift, award, medal, etc.) will tell me about me and about all of us, about how cool I once was, standing on this stage and accepting congratulations. Thank you for these pleasant minutes.

Option #6

Dear friends! I am glad to receive this award today and sincerely thank everyone who helped me become the best (here you can indicate who exactly the best you managed to become. For example: the best mechanic of the second workshop of the Dragonfly Inc. plant). I wish us all new interesting projects, achievements and new victories. Congratulations to all today's winners (nominees, runners-up, etc. - insert as appropriate). Thanks everyone.

Option No. 7

I am very pleased and very pleased to receive this award now. Whatever, I’m simply bursting with pride to stand on this stage and be among those awarded. Of course, this award is not only mine, but also that of my team. She (the team) is my advisor, my support and my judge. Guys, this is our common victory, it is absolutely deserved and I thank you for it and for being there. Thank you.

Option No. 8

Dear present, I am glad to welcome you! Taking this opportunity, I would like to congratulate everyone on the holiday (indicate which one, or name the upcoming holiday) and wish everyone further growth, development and prosperity, success, health and well-being. I thank you for this award and congratulate everyone who took part in this (further indicate what you are being awarded for and in which you were not the only one who took part) on the wonderful results. I believe that each of the participants deserves recognition and all praise.

I also thank my friends and family for their support, and the organizers for organizing this event, which brought us all together. My sincere gratitude to you.

Option No. 9

Ladies and Gentlemen! I did not plan to be among those awarded today and did not prepare a speech in advance. Therefore, I apologize for the modest impromptu.

Today's award is unexpected for me, since I had to compete with very worthy people. Their achievements are no less significant, no less bright and no less important. Therefore, I will regard my victory as a general victory of our entire team (office, company, workshop, factory, school class, group at the institute, etc. - to name the appropriate one). Thank you all very much and I thank everyone who voted for me (if the prize-winner, winner, recipient was chosen by voting), supported me, supported me. Well, we will continue to work, grow and develop, we will try to continue to get decent results (we can add: decent results for the benefit of the city, society, science, economy, ecology, technology, etc. - here you need to insert that area for the benefit which your team or organization works). Thank you all.

Option No. 10

Ladies and gentlemen. Thank you for this award and the honor of accepting it. Of course, it would have been impossible to receive this memorable gift without the support of my colleagues (team) and I thank everyone who took part in (here indicate exactly what you all took part in). This time was not easy, but interesting, eventful and productive for me, and I hope that it was also interesting for everyone who helped and supported. I hope that no less fruitful activities await us in the future. Thank you.

Option No. 11

For me, today's award ceremony was unexpected and very pleasant. Many people would like to say words of gratitude for making such results possible (you can indicate what results we're talking about). I am very worried and please forgive me if I don’t remember anyone, because there are a lot of people who deserve gratitude.

First, I would like to thank the project sponsors for their financial support, without which it would have been impossible to implement our project.

The leader of our project deserves every gratitude for being a real support, protector and support for us and our project.

I also want to thank my team and each individual for their contribution to the common cause.

I would like to thank my students for their positive attitude and activity, for optimism and hope, for their imagination and creativity, for the constant desire to develop and push everyone forward towards the goal.

Of course, thanks to all the relatives and friends (meaning the relatives and friends of absolutely everyone who was related to achieved results) for the fact that one way or another they had to participate in our project - everyone helped with whatever they could, some with advice, some with their hands, some with the necessary specialists, and others with patience (here it’s easy to list who made what contribution to common cause). I especially thank you for the patience of our loved ones. We couldn't have done anything without him.

Now, I hope they see that this was needed not only by us and them, but also by many other people. Today's award is theirs by right. Thank you.

The employee did a good job and deserves it letter of thanks, entry in the work book. Sample Such an incentive mark in the labor record does not have a rigid template. Such an entry is not always an empty formality, but can be a real reflection of merit and a sincere expression of earned gratitude. Let's find out how to correctly take notes on gratitude given to employees and what mistakes should be avoided in doing so.

What kind of gratitude is included in the work book?

When registering, it is important to understand:

1. what exactly the employee was recognized for;
2. what were the reasons that prompted his superiors to encourage him.

The following reasons for gratitude for work are usually identified:

• significant increase in labor productivity;
• successful participation in responsible events;
• productive work on a major project;
• making innovative proposals;
• improving the quality and organization of work;
• mentoring, training of young specialists.

Correct design

First of all, the HR employee should pay attention to the fact that gratitude in work book must be formalized in compliance with the norms and rules adopted in office work. Concerning both the actual order of making entries and the specifics of the clerical vocabulary. A work book is an official document of an employee. Accordingly, when making notes and entries into it, it is necessary to take into account existing standards.

What should the format be? entering gratitude in the work book? Sample could be next. As a rule, the entry in the labor record is accompanied by the name and date of the corresponding order. They also give the reason for the award and its form. For example:

Please note that when making a record, you should take into account the specific achievements of the employee.

Besides, gratitude is entered in the work book and when the employee was simultaneously promoted to position for his achievements. The entry looks like this:

Of course, the HR department employee, when drawing up a thank you wording, is limited by official language. But if he wants, he can choose words that will look sincere and warm in an official document. Let us recall that when adding gratitude to the work book sample such a recording does not have strict restrictions by law.

The rules for filling out work books were adopted by Resolution of the Ministry of Labor of Russia dated October 10, 2003 No. 69. Last modified is that as of November 27, 2016, the obligation to affix a stamp on the form of the book (if there is none at all) has been finally abolished.

It is possible that the HR department employee should discuss the text of the thank-you note with the boss who signed the order to reward the employee. So it is necessary that the employee noted by management receives a record that can inspire him to further achievements. This could play significant role in motivating employees.

Separate section

If it is needed declare gratitude with entry into the work book, please note that since 2003, a separate section has appeared in this form. In addition, when entering information about an incentive, be sure to write down the reason for it. Data on awards and honorary titles are also indicated.

In the paragraph “Information about incentives (awards)” indicate:

• name of the enterprise (full and abbreviated);
• record number;
• date of award;
• formulation of merit;
• details of the order according to which the employee was awarded (required - date and number).

Subtleties of terminology

notice, that declaration of gratitude with entry into the work book is not the only reward option associated with gratitude. It should also be taken into account that there is a practice of declaring gratitude without entering information about it in the work book.

The employee has the right to demand that the employer include information about his achievements in this official document, so it is better to discuss controversial issues in advance. Therefore, an employee who has been recognized by management for his services can always ask Is gratitude entered in the work book?.

It should be noted the difference between the concepts of “reward” and “encouragement” (see table).

Understanding the differences between these terms allows the HR manager to help employees navigate all the intricacies. And what is important for maintaining a healthy psychological climate in a team - to avoid possible disappointments associated with a misunderstanding of this specific terminology.

What does gratitude give in a work book?

Noting that an employee has been recognized by management for his achievements may ultimately influence career, pension amount. And when changing jobs, such records sometimes play a decisive role if management selects a future employee from among several candidates.

In addition, the psychological factor deserves attention. Motivating employees is one of the most important tasks facing managers. An employee who is appreciated by his superiors strives to further increase labor productivity and improve the results of his work. The spirit of competition encourages his colleagues to work better in order to also receive well-deserved encouragement and be recognized for their successes.

Not only bonuses are a tool for stimulating employees. Methods of non-material incentives also successfully cope with the tasks of maintaining a working spirit in the team and strengthening the positive attitude of specialists towards the company. A thank you letter is one such tool. You can write it not only for the employee. In relations with an organization with which cooperation has been or is being carried out, this form of expressing gratitude for something will also be appropriate.

When is it appropriate to write a thank you letter?

Letters of gratitude are designed to increase staff motivation to work and loyalty to the organization. As a rule, these are written and handed over for any reason:

• an event in the life of an employee: for example, an anniversary, length of service, high performance indicators;
• a significant date for the organization: the company’s birthday, achieving a major victory in the activities of the entire company or its division;
• professional holiday or some other special event.

A letter of gratitude can be written for any employee of the company. It is drawn up on behalf of the head of the organization or the head of the department. It is permissible to express gratitude to companies in the same way: for cooperation, Good work, participation in events, timely payment for goods and services, and so on. Issuing or sending a letter of gratitude to a partner company will contribute to further mutually beneficial relationships.

The delivery of letters of gratitude to recipients most often takes place in a solemn atmosphere.

The presentation of letters of gratitude is usually timed to coincide with an event.

How to properly express gratitude?

The text of the thank you letter is written by hand, drawn up on letterhead organization or printed on a special piece of thick paper. The latter can be bought in a store or ordered in a salon printing services taking into account the specifics of the event.

In the “header” the name of the sending company is indicated, below (on the right) the last name, first name, patronymic and position of the recipient are placed (if the recipient is an organization, then its name is indicated with or without the details of the director), then in the center of the sheet in large font is the inscription “ Letter of gratitude”, followed by a direct address to the addressee, the main part of the text, the signature of the originator with the company seal and the date.

It is best to print the text of the thank you letter on a special ready-made form

• Use formal business style, except in cases where the event dictates the possibility of using a humorous tone of the letter (rare).
• The employee should be contacted in the appropriate form. The word most often used is “respected”, after which the addressee’s name and patronymic are mentioned. Addresses like “dear”, “dear” and the like are unacceptable.
• Avoid clichés and cliched phrases, use your imagination.
• Try to base it on the employee's personality or positive qualities partner company. Talk to the specialist’s immediate supervisor, find out about his skills and achievements, and then, based on the information received, express your gratitude. For example: “The administration of Luzhaika LLC highly appreciates your abilities in the field of training and supporting new employees, and developing a team spirit in the department.” The more specifics and facts there are in a letter, the more valuable it will be for a person.
• Be sure to indicate the reason for which the letter is being delivered (“due to exceeding the department’s plan by 50%,” “on the occasion of bank employee’s day,” and so on).
• It is advisable to use not only words of gratitude, but also warm wishes for the employee or team of the partner company, as well as express hope for further successful relationships (if appropriate).
• The award must be presented publicly, with the entire text read out.

Do not forget to check what you have written for various types of errors (punctuation, spelling and others). Pay special attention to the correctness of last names, first names, patronymics, positions and names of organizations.

The letter of thanks must be signed

How to write a thank you letter for an employee or organization: sample texts

For many years of work

Dear Vladimir Semyonovich!

The administration of Luchik LLC expresses gratitude to you for your many years of work and significant contribution to the development of our enterprise!

You have worked for the benefit of our company for 20 years. Over the years, you have implemented many successful projects, many difficult problems have been solved. You are a role model among colleagues and an experienced mentor for young employees. We sincerely wish you good spirits and health, as well as inspiration for new achievements and victories!

Director of LLC "Luchik" S.S. Ivanov

For good work

Dear Fedor Stepanovich!

We express sincere gratitude for your invaluable contribution to achieving your goals and Active participation in activities related to the implementation of the project!

Thanks to you, our company was able to reach a new level of development. We are ready to conquer the next peaks together with you.

We wish you to maintain the same tireless energy and passion in your work!

Director of LLC "Plamya" F.V. Snegirev

For conscientious work

Dear Semyon Semyonovich!

On behalf of the entire team and myself, I express my gratitude for the quality work. We know very well how much soul and talent you put into your activities. You work not only in work time, but also on weekends in order to achieve the planned results on time. We appreciate the enormous contribution you make to achieving the company's goals and objectives.

We congratulate you on Mechanical Engineer's Day and sincerely wish you prosperity, further career success and personal well-being!

Director of Iskorka LLC A.A. Petrov

For contribution to development

Dear Veniamin Prokhorovich!

On the occasion of the 10th anniversary of the plant, the administration of Forward LLC expresses its endless gratitude for the contribution you made to the development of our company!

Your high professionalism and serious approach to our common cause evoke great respect. You are a wise mentor to your colleagues and an incomparable expert in your work.

May good luck, further professional growth and joy accompany you in all areas of life!

Director of Forward LLC S.I. Plakhov

For cooperation

For holding the event

Dear Anna Ivanovna!

The Factor LLC company expresses its sincere gratitude to the team of consultants of Sodeystvie LLC for conducting sales training. The acquired knowledge and skills allowed our employees to reach a new quality level of work and attract a large number of clients. Your professionalism has become a powerful impetus for the development of our business!

We look forward to new trainings and wish further growth and prosperity to the entire team.

Director of Factor LLC I.L. Lasers

You should not neglect the use of such an effective tool for motivating staff or partner organizations as a letter of gratitude. The cost of money and time for drawing up, processing and presenting such a useful award, which can become the key to further long and fruitful cooperation, is minimal.