How to write an information letter about the company's activities. How to write a newsletter: samples and recommendations

An information letter is an official document that is written to inform about an upcoming event, offer cooperation, advertise products, etc. Also, such a letter may contain information about changing details, reducing or increasing prices, etc. Thus, there are many types of newsletters.

Types of newsletters

The most common newsletters include:

statement

reminder to fulfill certain obligations

confirmation (about receipt of documentation, products, money transfer)

message (notification), for example, about a change of management, negotiations, shipment of goods, etc.

advertising and information letter, letter about the company.

Often, another document is attached to the information letter - covering letter, which contains more detailed information on the topic of the message, including the provisions of legislative documents and regulations.

Rules for writing information letters

An information letter, like any other official document, is drawn up according to certain rules. The volume can vary from a paragraph to 2-3 sheets. The writing style is businesslike. The information letter is most often signed by the head of the company or his deputy, less often by the secretary, or is not signed at all if we're talking about about mass mailing. The use of facsimiles is acceptable. As for the structure, it complies with the rules and regulations of design business correspondence:

in the upper left corner the name of the organization that is sending the letter is usually indicated, with contact information. A stamp with details may be placed. The originating document number and the date of its preparation must also be indicated.

Information about the addressee is most often located in the top right corner. If the information letter is addressed to a specific person, then his personal data (full name, position, company name, etc.) is indicated.

The subject of the letter must be indicated

the main text can begin with such standard phrases as “We inform you ...”, “We inform you ...”, “We inform you in advance ...”, etc.

any information may be attached to the information letter Additional materials– leaflets, price lists, contracts, etc.

you can end the information letter with phrases corresponding to business etiquette- “With respect...”, etc.

If you have any questions about this topic, you can ask them in the comments.

Sample information letter

Additional

1. Akhundov M.D. Concepts of space and time. M. 1982.

3. Kuchevsky V.B. Philosophical teaching about being and substance. M. 1994.

4. Lenin V.I. Materialism and empirio-criticism. Full collection op. - T.18. - P.131.

5. Lyubinskaya L.N. Lepilin S.V. Philosophical problems time. M. 2002.

6.Markov M.A. About the nature of matter. M. 1976.

7.Selivanov A.I. On the question of the concept of “nothing” // Questions of Philosophy. - 2002.- No. 12.

8. Malt N.M. Philosophy of nothingness. Kazan, 2002.

9. Heidegger M. Time and Being. M., 1993.

Business correspondence. To the most important species business letters written by public relations specialists include:

Information letter.

Information (news) letter

Covering letter.

Application letter.

Letter of request.

Invitation letter.

In the specialized literature, business letters are usually classified based on their content, since it is the content of the letter and the purpose of its writing that determine the target audience in general and specific addressees in particular. The most important types of business letters written by public relations specialists are: informative letter, information (news) letter, information release, letter of recommendation, cover letter, application letter, request letter.

Information letter. The purpose of writing such a letter is to inform, notify about any planned event, or about a new decisions made, important to the addressee, or about proposed actions. These letters are straightforward and transparent; they are one-sided and therefore do not always require a mandatory response. However, if such a letter, in addition to the informational part, also contains an invitation to take part in an event, then pre-registration of the addressee for participation in this event is usually desirable.

STOCKHOLM SCHOOL OF ECONOMICS

IN ST. PETERSBURG

Stockholm School of Economics in Saint-Petersburg Research seminar in St. Petersburg

The Stockholm School of Economics in St. Petersburg invites all active researchers in the field of management and business to the 11th research seminar, which will take place on October 22, 2003 at the School. Our seminars are held twice a year with the goal of developing the business research community in St. Petersburg. This seminar will present two relevant new works devoted to the study of factors for successful business in Russia.

This is our 11th seminar of this kind. More than 100 representatives from 12 different universities and business schools in North-West Russia took part in previous seminars.

Greeting: (surname)

Performance 1: (surname)

Opponent 1: (surname)

General discussion of the work.

Coffee break: drinks and sandwiches.

Performance 2: (surname)

Opponent 2: (surname)

General discussion of the work.

Presentation of the research interests of those present at the seminar (30 sec).

Information materials are welcome to distribute to participants.

Participation in the seminar is free.

Please register your participation with (last name, position) by the address (address) or tel. (phone number) until October 20, 2003

Information/news letter. This type of message should not be confused with an informative or notification letter, since the purposes of their creation are different. If an information letter is intended to inform the addressee about some event or fact, then the role of a news letter is to regularly inform target audiences(shareholders, clients, consumers, partners) about changes, innovations, searches and results of the organization’s daily activities.

In this case, the range of addressees is very wide. Why are such messages written? Mainly, either in order to maintain interest in your organization on the part of your real partners or clients, or in order to expand the circle of your target audiences, sometimes for both.

As methods of transmitting information in the format of newsletters, both traditional channels, such as mailing and courier delivery, and electronic means connections that currently occupy everything bigger place in communication between organizations: fax, e-mail, Internet. In order for target audiences to regularly receive new information, the organization must have a database with the addresses of all its target audiences, all addressees in whose information the organization itself is interested, first of all.

An information letter should not be devoted to describing several events or facts - its purpose, in addition to reporting some news, is also to once again remind yourself. This means that the more newsletters an organization sends out and the more often they reach the target audience, the more sustainable the organization’s positive image will be.

It is important to remember that in correspondence of any kind, the beginning is always important. Therefore, the first paragraph should contain in a concise form the information for which it is being written. this letter. The central paragraphs (two or three short paragraphs, no more) should give additional details, since they are designed to reveal the essence of the novelty of your information; the final paragraph expresses readiness, if necessary, to answer questions and give arguments confirming and proving the truth of your information .

IN Lately In the specialized literature on public relations, there are increasingly repeated calls for specialists to write not about the news in general, but about the news from the perspective that is of interest to a specific target audience. And since an organization may have several target audiences with whom it works on one project, this means that information letters prepared, for example, for the organization’s partners and government agencies, should be different both in vocabulary and style. Partners and industry and professional publications want facts confirmed by numbers, statistics, experiments, and government agencies, for example, require proof of the organization’s compliance with legal norms and laws in order to approve any project of this organization, and perhaps even issue a government order for its implementation .

How to write a newsletter

An information letter is a document whose purpose is official use, since it contains information of an official nature. The number of paragraphs in the body of the letter may vary, from several lines to several sections, or its essence may be stated on more than one page.

According to the rules of office work, the document is signed by the head of the organization or institution. In some cases of mass mailing of an information letter (to a certain number of business partners or clients), the text may not contain the handwritten signature of the head of the enterprise.

There are standard forms of this document, which can be advisory in nature, or reflect various kinds of proposals. An official letter with important information can be sent to familiarize the addressee with the changes and innovations that have occurred within the framework of legislative framework and regulations for various purposes.

If additional documents are attached to the letter (certificates, instructions, regulations etc.), then the note should mention the name of each application and the number of pages present in it.

The rules for formatting an information letter are identical to the rules regarding the principles for formatting any business correspondence.

Information letter about the change of director download (Size: 27.0 KiB | Downloads: 3,823)

Download a sample newsletter (Size: 32.5 KiB | Downloads: 8,537)

Download the information letter about changing details (Size: 27.0 KiB | Downloads: 6,011)

Download information letter about price increases (Size: 88.4 KiB | Downloads: 7,180)

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How to write a newsletter?

Communication between organizations can be carried out not only through personal contact and by telephone, but also in written correspondence through information letters. Writing information letters should follow the basic rules of business correspondence.

The information letter is business letter, containing information of a non-commercial nature. This can be any information: request. request. notification, congratulations. reminder. confirmation. offer. invitation. advertising, etc. Any information letter must be formatted according to a specific structure. We offer you to download examples of information letters at the bottom of the article; we offer you to download a sample information letter about price reductions and changes in company management.

How to write a newsletter?

As a rule, this document is drawn up on letterhead organization, which contains the company’s details and its logo.

If used for writing regular Blank sheet, then you should indicate the name of the organization, its basic details, and contact information.

Information letters are subject to registration in registration journals, where they are assigned an outgoing number; usually this number is indicated on the form.

The date of registration is also required; it can be indicated at the top or bottom of the letter.

As a rule, when writing an information letter, it is known in advance who it is intended for; the addressee’s details should be indicated in the upper right corner - usually the name of the organization, full name and position of the manager are written.

If the exact name and patronymic of the person who will receive this information letter is known, then they must be indicated in a polite address: “Dear Ivan Ivanovich!”

The text states the reason for writing (briefly, clearly, concisely), request, suggestion or other information. The text of the letter should not be too large, but if it is necessary to present fairly extensive information, then it is better to put it on a separate sheet as an attachment.

The information letter is signed by the head of the organization or its direct author, and, if necessary, the organization's seal is affixed.

You can send a letter to the addressee by mail, via the Internet, or hand it over in person.

As an example of formatting information letters, we offer to download two samples: about reducing prices for products and about changing the director.

Sample information letter about price reductions for products – download.

How to write a newsletter?

An information letter refers to business letters of a non-commercial nature. This document may contain any information that its author wants to convey to the addressee.

For example, an information letter may contain advertising information about an exhibition or other event. With the help of such a document, an organization can notify its customers about changes in prices for products, about the company’s operating procedures in holidays, about the appearance of new products in the price list. With the help of an information letter, one organization can remind its partner about the end of the contract between them, etc.

There are many cases of writing such a document. An information letter is an official document that will help to notify in a beautiful and written form necessary persons about any event. Below we offer you to download several samples of writing such documents

How to write a newsletter?

The document is written in any form, but you must adhere to the existing rules of business correspondence.

There are several types of information letters:

Notification letter (or notification) - with which you can convey information about any changes or events: about a change in details, about the date of shipment of products.

Confirmation letter - with the help of this document, an organization can confirm the fact of receipt, for example, of payment or goods.

A reminder letter - which will help remind the recipient of any events or obligations he has undertaken.

Letter of statement – ​​allows you to express the author’s intentions in the text.

Information letter of an advertising nature - may contain advertising of services, goods, products, promotional events, exhibitions, tastings, etc.

If the information that the addressee wants to convey to the addressee using an information letter is quite extensive, then you can issue an additional cover letter, which will provide more detailed information.

A signature for this document is not required; if the information is delivered to the addressee via electronic mailing, then you do not need to sign. If the letter contains important information, then the head of the organization or his deputy can sign it.

Below we offer you to download a sample information letter about a change of director and an increase in product prices.

Download a sample information letter about price increases - download.

Download a sample information letter about a change of director - download.

Correct letter writing is a complex science, which has its own characteristics for each specific case. For centuries, humanity has been using ordinary life and informational letters in the works. Over the years, each specific case has had its own sample notification letter.

Correct sample notification letter

The design of such letters primarily depends on their content. They can inform, advertise, communicate information of various types, for example, the duration of contracts, new products of the company or its activities. Such letters can serve as a means of attracting the attention of potential buyers to the company's products. Their correct writing fully regulated by the rules of business correspondence. The sample notification letter, in particular its structure, complies with the accepted standards necessary when communicating through letters. There are the following types of information letters:

• a letter conveying any information - notice or notification;
• a letter of declaration of the sender's intentions;
• confirmation letter of receipt of something;
• a reminder letter about the need to fulfill the conditions;
• an advertising letter providing information about the company, its services and products.

How to write a notification letter?

Correct letter writing has several general rules. The form is a sheet of paper, most often A4 format, on which in the right corner there is an appeal - to whom the letter is addressed, and a stamp is placed in the upper left corner. The text of the notice itself is usually placed in the middle of the form. And at the very bottom they usually put signatures and leave contact information: full name, phone number and address of the organization. If the company has several managers, then there will be several signatures. If the event is organized by a group of companies, then the signatures of each manager must be in the letter.

Basic writing rules

Such letters are sent to a wide circle persons, among whom may be: individuals, so law firms. It is customary to begin the text of notices for companies and organizations with an action verb in the first person singular or plural. When communicating with private individuals, it would be more correct to start the text with a verb in the third person form in singular. If necessary, an explanatory letter with details is attached to the notices.

The sample notification letter for each specific case is individual, but such letters are united by their goal of conveying information of a different nature to the recipient.

How to format an information letter There are no special requirements for the format of the letter, as well as for its content. It can be written either on the company’s letterhead or on a standard sheet of any convenient format. The first option is preferable, since there is no need to manually write the organization details. In addition, such a letter looks much more respectable and once again emphasizes its relationship to official correspondence. The information letter can be printed on a computer (good if you need several copies at once) or written by hand - letters written in calligraphic handwriting using a pen look especially advantageous. The message must be certified by the signature of its originator. If this is a printed letter, you can use a facsimile signature; if it is a “live” letter, then only the original one.

Information letter about the company's activities

Attention

You are here: home documents information letter information letter

You can fill out this information manually, print it in advance in a sample file, or simply put a company stamp if you have one. The stamp contains all the necessary details, and in addition you will only have to indicate the date the letter was written and its outgoing number.
If you write response letter, indicate next to the date and number of the incoming document.

• In the upper right corner you need to indicate information about the recipient. Usually here you can get by with the position and full name of the recipient’s manager, but ideally you should also include the name of the company itself, along with its address (including zip code).
• In the center, write a heading that reflects the topic and content of the letter (for example, “About difficulties that arose during the delivery process,” “About the results of the meeting”).
• In the content part, state the information you want to convey to the recipient.

Information mail

Important

We must remember the fact that recipients of business correspondence always look at how correctly the information conveyed to them is described. An illiterate letter can reduce the value of the information contained in it and even undermine the recipient’s trust in the sender.

Info

The letter must be written briefly, succinctly, to the point, remembering that “brevity is the sister of talent,” and without thoughts running wild. It has been proven that recipients of such letters are not willing to spend more than one minute reading them, which is due to the high pace of modern life.

The addressee will probably notice that the sender values ​​his time, and if he is interested in the information contained in the letter, he will find a way and time to contact the author of the message. What is prohibited in a letter The rules for writing information letters also have some absolute taboos.

How to write a newsletter?

• The exhibition will take place on February 9, 2012 from 9.00 to 19.00 on Gogolevsky Boulevard in the building of the “Photo Center” of the Union of Journalists of Russia.
• Minimum size images on the short side - 20cm (for example, a print 20x30), maximum on the long side - 45cm (for example, a print 30x45).
• Photos will be posted on stands, on whatman paper.
• Each exhibitor can post up to 10 works. Please inform us about the number of photos in advance.
• Decide on the number and format of photos and send them to us by email
• Finished and approved works can be brought in on February 7th.
Best regards, Organizing Committee Appendix.
Information about the photo exhibition (jury, partners).

Sample information letter

If the information letter is addressed to a specific person, then his personal data (full name, position, company name, etc.) is indicated;

• the subject of the letter must be indicated;
• the main text can begin with such standard phrases as “We inform you ...”, “We inform you ...”, “We inform you in advance ...”, etc.;
• Any additional materials may be attached to the information letter - leaflets, price lists, contracts, etc.
• You can end the information letter with phrases that correspond to business etiquette - “With respect ...”, etc.

Sample document: Information letter If you have any questions on this topic, you can ask them in the comments. Category: Letters, Articles.

And quite often in information messages you have to use excerpts from regulatory documents and legal acts, so if necessary, involve specialists in drafting letters. Examples A sample information letter about changing bank details looks something like this: “ Dear Vladimir Petrovich! We inform you that our LLC “Kakakaya Firma” has changed its details at its servicing bank. New details: account number 30157710200000000704 account number 65462810810000002774 BIC 044895627 I ask you to make all payments to the specified account from today.” An information letter about a company's activities is advertising material, so it is advisable to entrust its writing to a full-time or freelance advertiser.
However, if you have the proper skill, you can compose it yourself, especially since the matter is not difficult.

Information letter about the company's activities: sample, how to write it

An information letter is a type of business documentation that serves to notify partners, customers, contractors, as well as team members about any news, changes, achievements, and other aspects of the organization’s activities. Writing information messages is a necessary part of the work for representatives of business structures and government agencies.

FILESDownload a blank form of an information letter about the company's activities.docDownload a sample information letter about the company's activities.doc Mandatory or not This type of document is not mandatory, because informing anyone about the current affairs of the organization is left to its leadership and administration.
Types of information letters:

• message letters (notifications, notices);
• application letters;
• offer letters;
• reminder letters;
• confirmation letters;
• advertising and information letters.

You should be aware that each information letter may have cover letters, the purpose of which is to clarify or supplement the information contained in the main letter. We will consider each type of information letter and their purpose in more detail below. What are information letters for? Based on the names of the types of information letters, you can determine their purpose and content. Letters of application communicate the intentions of the company sending the letter.

Reminder letters are a sample of an information letter containing information about the obligation to fulfill any obligations.
Home → Sample documents → Business letters → Information letter Contents

1. How to write a newsletter
2. Sample information letter about change of director
3. Sample information letter about the exhibition
4. Download information letter sample

An information letter is a non-commercial business letter, the main purpose of which is information, advertising, notification of further cooperation, the duration of the contract, aspects of the company’s activities, company products, etc. A newsletter can act as a marketing tool to promote the company's products, attract new customers and increase sales. How to write an information letter The preparation of an information letter is carried out in accordance with the rules established for business correspondence, its structure corresponds to general structure business letter.

Sample information letter about the company's activities

If necessary, you can give them a brief explanation or description. For applications consisting of several sheets, their exact number is indicated.

As additions to the letter, there may be contracts, receipts, advertising materials, etc. The letter usually ends with a standard phrase, starting with the words “With respect...”.

At the end there is the position and initials of the sender. Not only the director of the company, but also his deputies, clerks, and other persons entitled to do so can be authorized to sign such a document. If the letter is sent to more than ten correspondents, then it is not necessary to sign, as this will take quite a lot of time.

Text of the information letter about the company's activities

An action that has already been completed that requires confirmation is indicated. For example, that goods have been received, funds have been deposited into the account, documents have been sent, etc.

• Reminder.

  
  The title of the letter speaks for itself. The recipient is reminded of what he must do in the near future. For example, sign an agreement, pay for work or services performed, pay off debt, etc.

• Advertising. Such letters are of an advertising and informational nature and belong to a variety of commercial offers. The volume of information in such documents is usually large; the content itself must be interesting essence that can interest the addressee.

This classification of information letters is conditional character and conveys their very essence and functions. Such letters are sent either by mail or by electronic Internet by mailing.

Information mail- a non-commercial business letter, the main purpose of which is information, advertising, notification of further cooperation, the duration of the contract, aspects of the company’s activities, company products, etc. Information mail can act as a marketing tool to promote the company's products, attract new customers and increase sales.

How to write a newsletter

The information letter is drawn up in accordance with the rules established for business correspondence; its structure corresponds to the general structure of a business letter.

Depending on the purpose of the information letter, the following types are distinguished:

• message letter (notice, notice) - about a change in prices, director, company details, about negotiations, about the shipment of products, etc.;
• letter of statement - about some intentions of the addressee;
• confirmation letter - about receipt of goods, Money, documents;
• reminder letter - about fulfillment of obligations;
• advertising and information letter - advertising of products, services; this also includes a company information letter.

Often a cover letter is attached to the information letter, where the information is provided in expanded form and in more detail, as well as individual provisions of legislative and other regulatory legal documents.

This letter is signed by the head of the company, sometimes his deputy or even the secretary. In case of mass mailing (in large quantities) you can do without a signature or use a facsimile.

Sample information letter about change of director

About the change of director

With this letter we notify you of the change of director of our organization on the basis of Protocol No. 11/B dated November 20, 2012. From November 23, 2012, Tamara Vasilievna Litvinova was appointed director of Michelle LLC.

A copy of protocol No. 11/B dated November 20, 2012 is attached.

Sample information letter about the exhibition

Dear participants!

We ask you to familiarize yourself with the terms of participation in the exhibition “The City Through My Eyes” and confirm your consent to participate in within 5 days.

1. The exhibition will take place on February 9, 2012 from 9.00 to 19.00 on Gogolevsky Boulevard in the building of the “Photo Center” of the Union of Journalists of Russia.
2. The minimum image size on the short side is 20cm (for example, a print is 20x30), the maximum on the long side is 45cm (for example, a print is 30x45).
3. Photos will be posted on stands, on whatman paper.
4. Each exhibitor can post up to 10 works. Please inform us about the number of photos in advance.
5. Decide on the number and format of photos and send them to us by email [email protected] To preview their mini-image (preview 800x600 pixels) with the name and surname of the author, you need to February 01.
6. Finished and approved works can be brought 07 February.

Best regards, organizing committee

Application. Information about the photo exhibition (jury, partners).

Posted On 01/07/2018

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The assistant unconsciously receives an opinion about the applicant that he has invested own views, looking through the appeal and its thoughts. In fact, the statement is a substitute for the identity of the person applying. This is critically important in problems if the answer is formed from internal state. Get required document It costs a specialist a significant amount of money. Because it makes a huge difference.

An information letter is a non-commercial business letter, the main purpose of which is advertising, information, notification of future cooperation, the period during which the agreement is valid, and the main aspects economic activity company, about products manufactured by the company, etc.

A newsletter often acts as a marketing tool to promote the company's products, attract new customers and increase sales, or convey information to company employees about expansion or other news related to the life of the organization.

The volume of an information letter, as a rule, ranges from one small paragraph to several sheets. Basically, information letters are signed by the heads of organizations, and if sent to a large number of people (for example, all clients of the company), they may not contain the manager’s signature at all.

Very often, information letters are of a standard nature. They often contain suggestions and recommendations or quote verbatim certain provisions from regulatory legal documents.

Also, the information letter may contain attachments (certain attachments with additional information).

The rules for formatting information letters correspond to generally accepted rules for formatting business letters.

How to correctly compose an information letter in an official style?

Information letters are prepared in accordance with the established rules of business correspondence; their structure fully complies with the generally accepted structure of a business letter written in an official style.

Depending on the ultimate purpose of the newsletter written in business style narratives, there are the following varieties:

a letter of communication about a specific event (notification, notice) - about changing prices, about replacing a director, about changing company details, about carrying out business negotiations, about shipment of products from the warehouse, etc.;

a letter of statement about the addressee’s specific intentions;

a letter as confirmation of receipt of goods from a wholesale warehouse, transfer of funds, signing of documents, acceptance of an order for processing;

reminder letter about the need to fulfill obligations;

advertising newsletter for advertising products or services; This also includes information letters about activities and events in the company.

Often, a cover letter is attached to the information letter, in which the information is provided in more detail in more detail, as well as on individual provisions of legislative or other regulatory legal documents.

The information letter must be signed by the chairman of the company, and sometimes by his deputy or secretary. In the case of sending letters in large quantities, facsimiles are often used.

You can download a sample information letter by following the link.

Sample information letter

An information letter is a non-commercial business letter, the main purpose of which is information, advertising, notification of further cooperation, the duration of the contract, aspects of the company’s activities, company products, etc. A newsletter can act as a marketing tool to promote the company's products, attract new customers and increase sales.

Information mail

At its core, an information letter is an official document and represents an official communication of certain information in writing.

Compilation example

Typically, such letters have a standard form and are sent by certain government bodies or organizations. Yes, these are organs state power various levels, sending letters to organizations subordinate to them, including certain types.

As for the content of the letter, its text usually consists of excerpts from regulations, proposals regarding the activities of a subordinate organization or institution, and recommendations.

Any information letter can be accompanied by all the necessary attachments revealing its contents. One paragraph or even several pages of text - the length of the document may vary. With some exceptions, such a document is signed by the head of the organization sending the letter. Its registration is carried out on a special form.

The letter contains certain details, which include:

The addressee indicating his data.

Name of the organization, its necessary reference data.

Heading for the main body of the letter.

Note about the performer.

Organization code.

Code of the basis for registration with the tax authorities, INN, OGRN data.

Date of writing the letter and registration number in the correspondence book.

Signature.

Download a sample newsletter (Size: 32.5 KiB | Downloads: 2,437)

Next articles:

Information mail- a non-commercial business letter, the main purpose of which is information, advertising, notification of further cooperation, the duration of the contract, aspects of the company’s activities, company products, etc. Information mail can act as a marketing tool to promote the company's products, attract new customers and increase sales.

How to write a newsletter

The information letter is drawn up in accordance with the rules established for business correspondence; its structure corresponds to the general structure of a business letter.

Depending on the purpose of the information letter, the following types are distinguished:

• message letter (notice, notice) - about a change in prices, director, company details, about negotiations, about the shipment of products, etc.;
• letter of statement - about some intentions of the addressee;
• confirmation letter - about receipt of goods, funds, documents;
• reminder letter - about fulfillment of obligations;
• advertising and information letter - advertising of products, services; this also includes a company information letter.

Often a cover letter is attached to the information letter, where the information is provided in expanded form and in more detail, as well as individual provisions of legislative and other regulatory legal documents.

This letter is signed by the head of the company, sometimes his deputy or even the secretary. In the case of mass mailing (in large quantities), you can do without a signature or use a facsimile.

Sample information letter about change of director

About the change of director

With this letter we notify you of the change of director of our organization on the basis of Protocol No. 11/B dated November 20, 2012. From November 23, 2012, Tamara Vasilievna Litvinova was appointed director of Michelle LLC.

A copy of protocol No. 11/B dated November 20, 2012 is attached.

Sample information letter about the exhibition

Dear participants!

We ask you to familiarize yourself with the terms of participation in the exhibition “The City Through My Eyes” and confirm your consent to participate in within 5 days.

1. The exhibition will take place on February 9, 2012 from 9.00 to 19.00 on Gogolevsky Boulevard in the building of the “Photo Center” of the Union of Journalists of Russia.
2. The minimum image size on the short side is 20cm (for example, a print is 20x30), the maximum on the long side is 45cm (for example, a print is 30x45).
3. Photos will be posted on stands, on whatman paper.
4. Each exhibitor can post up to 10 works. Please inform us about the number of photos in advance.
5. Decide on the number and format of photos and send them to us by email [email protected] To preview their mini-image (preview 800x600 pixels) with the name and surname of the author, you need to February 01.
6. Finished and approved works can be brought 07 February.

Best regards, organizing committee

Application. Information about the photo exhibition (jury, partners).

Download information letter sample

Similar articles

1. Types of info letters
2. Decor
3. Examples

A newsletter is, in essence, a classic business message. It does not have a specific purpose - with the help of information letters you can notify partners about any changes within your company, present your new services and products for their “judgment”, remind counterparties about the fulfillment of obligations under the contract on your part... In a word, this is ordinary business a message that is written in free form, but is limited by the norms of business correspondence.

Types of info letters

1. Letters-messages. They represent a notification (notification) about some processes. For example, about changes in prices for your goods or services, about a change in the general director or company details (including bank details), about concluding contracts, increasing the volume of supplies, etc.
2. Application letters. They talk about what the addressee is going to do in the near or distant future. For example, increase prices, stop cooperation with the addressee, or self-destruct.
3. Confirmation letters.

   Everything here is boring and banal - “hello, Ivan Ivanovich, I received the goods, they also sent the accompanying documents, thank you, all the best.”

4. Reminder letters. They inform the addressee that he needs to do something - for example, fulfill his obligations under the contract.
5. Advertising and information letters. As a rule, they are the longest and often resemble sales proposals. For anyone to read these messages, they must be at least a little interesting and not too banal.

Important advice for entrepreneurs: do not waste your time, even on simple routine tasks that can be delegated. Transfer them to the freelancers “Ispolnyu.ru”. Guarantee of quality work on time or refund.

How to write a newsletter?

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This classification is conditional, but in general it gives an idea of ​​the functions of information messages. If necessary, additional materials can be attached to letters. Very often, message letters (as well as advertising and informational letters) are sent at the request of partners and other interested parties.

A sample information letter can be found here.

Decor

The structure and details of the information letter are standard, as are the rules for drafting. In the “design” sense, information messages must comply with all the norms of business correspondence. The algorithm for writing them is quite simple.

1. In the upper left corner of the form, the details of your company are indicated - name, legal address, contact information, etc. You can fill out this information manually, print it in advance in a sample file, or simply put a company stamp if you have one. The stamp contains all the necessary details, and in addition you will only have to indicate the date the letter was written and its outgoing number. If you are writing a response letter, indicate next to the date and number of the incoming document.
2. In the upper right corner you need to indicate information about the recipient. Usually here you can get by with the position and full name of the recipient’s manager, but ideally you should also include the name of the company itself, along with its address (including zip code).
3. In the center, write a heading that reflects the topic and content of the letter (for example, “About difficulties that arose during the delivery process,” “About the results of the meeting”).
4. In the content part, state the information you want to convey to the recipient. Start the text with the phrases “we inform you about...”, “we inform you that...”, “we inform you about...”. Try to avoid verbosity, write concisely and orderly, without jumping “from fifth to tenth.” Don’t forget: if the essence can be stated in five sentences, there is no need to fill up a whole sheet of paper. This also applies, by the way, to advertising texts (even Commercial offer should not occupy more than one sheet). An information letter about a change of director, written according to a standard template, for example, takes literally 4–5 lines.
5. If you are attaching any documents or other additional materials to the message, list all attachments at the end of the content. Provide brief explanations for them if necessary. Please indicate the number of sheets in the attached papers.
6. End the letter with the wording “Sincerely...” (or any similar ones). At the very end, you need to indicate the sender’s position and his last name with initials. The sender can be the manager, his deputy or the clerk. If you are personally involved in writing and sending business correspondence, put your signature. If one of your employees is authorized to conduct correspondence, you can indicate him as the sender. And sometimes information letters are sent to tens or hundreds of people at once (for example, to all clients of the company). Signing on each of them is not the most pleasant task. In such cases, you can do without it.

An important point: along with the information letter, you can send documents of any type - contracts, constituent acts, receipts, advertising materials, price lists, etc. And quite often in information messages you have to use excerpts from regulatory documents and legal acts, so if necessary, involve specialists in drafting letters.

Examples

A sample information letter about changing bank details looks something like this:

“Dear Vladimir Petrovich!

We inform you that our LLC “Kakakaya Firma” has changed its details at its servicing bank.

New details:

code 30157710200000000704

account number 65462810810000002774

BIC 044895627

I ask you to make all payments from today to the specified account.”

An information letter about a company's activities is advertising material, so it is advisable to entrust its writing to a full-time or freelance advertiser. However, if you have the proper skill, you can compose it yourself, especially since the matter is not difficult. Write what kind of company you have and what it does, how the recipient can benefit from cooperation with you - in a word, everything is standard. It won’t be possible to fit it into two paragraphs; the optimal length is about one page.

And don't forget that letters must be printed on your letterhead. This general rule processing all outgoing business correspondence.